Case Study: ODOT Enterprise Project Management Consulting

Advisicon provided successful consulting services to the Oregon Department of Transportation. As a result ODOT was able to increase efficiency, resource visibility, and perform “What If…” scenario modeling.

Business Situation

ODOT manages over $1 billion in construction & technology projects. As the number of projects grew, ODOT needed better visibility to manage their budgets, vendors, resources, and schedule deliverables to efficiently use taxpayer funds. The current system to plan and manage key deliverables didn’t allow them to manage resources, workload, and detailed deliverables. Project and Resource Managers wanted better accountability and on-time/under-budget management. Additionally, their system was unable to provide the reports, dashboards, and cross-project deliverables they needed.

Solution Delivered

Advisicon evaluated ODOT’s business needs and recommended several technology solutions to address their needs and pain points. We assisted ODOT in a technology bake-off, and after rating and ranking the possible solutions, they chose to utilize MS Project, Project Server, and Project Online as their system of choice to manage and report to the Statewide Portfolio reporting system. Advisicon implemented the system statewide and trained their project, resource, and executive managers on how to use, support, and maintain it.

Benefits Received

Benefits ODOT received by implementing this solution through Advisicon:

  • Reduced forecasting and planning time from weeks to hours
  • Increased resource management and workload visibility
  • View project, task, issues, risks, documentation, and resources online
  • Drill down into resource capabilities within regions, projects, and tasks
  • Web portfolio reporting functionalities (from OLAP Cube)
  • Integration of SharePoint Services establishes and supports project site workspace and team collaboration in the project
  • “What If” scenario modeling for new projects allows them to estimate resource availability and gain more flexibility to manage State-legislated project mandates
  • ODOT resources fully trained to continue the system’s adoption
The Organization Today

ODOT continues to manage a massive number of projects. “Oregon’s future transportation system will be efficient, innovative and technologically advanced. It will offer a wide range of choices to promote a healthy environment and serve users with diverse needs, including those the system has not served well in the past.”

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