Case Study:
TSG, a company focused on providing advanced logistics and operational solutions, needed a better way to manage vendor onboarding and contract renewals. Advisicon developed the Vendor Management App – Onboard & Renew, leveraging Power Apps, SharePoint, and Power Automate. This solution automated workflows, compliance verification, and notifications, streamlining vendor management and ensuring timely contract handling.
Business Situation
TSG’s vendor management process was inefficient and prone to delays. Onboarding new vendors and renewing contracts relied on manual steps, creating compliance risks and bottlenecks in approvals. They needed a streamlined, automated system to handle vendor data, ensure accurate compliance checks, and keep track of expiring contracts without overwhelming manual processes.
Solution Delivered
Advisicon delivered the Vendor Management App – Onboard & Renew, a custom solution to TSG’s challenges. The app included:
- Vendor Onboarding: Provided two onboarding methods—managed by the internal Point of Contact (POC) or initiated directly by the vendor.
- Automated Workflows: Streamlined compliance checks, approval processes, and status updates for each vendor.
- Renewal Management: Replicated records for contracts approaching expiration, stored them in a dedicated list, and sent automated reminders to the Compliance team.
- Integrated Interface: Developed a Power Apps interface for seamless navigation of SharePoint lists and real-time data filtering.
This comprehensive system improved process efficiency and ensured accurate, up-to-date vendor management.
Benefits Realized
- Simplified Vendor Onboarding: Clear workflows reduced confusion and improved efficiency.
- Automated Renewal Tracking: Notifications and tracking ensured no contract was overlooked.
- Improved Compliance: Automated workflows enhanced the accuracy of verification processes.
- User-Friendly Interface: The Power Apps integration made vendor data accessible and easily managed.
- Enhanced Timeliness: Proactive notifications reduced manual follow-ups and ensured compliance team responsiveness.
The Company Today
TSG now uses the Onboard & Renew App to manage vendor onboarding and renewals efficiently and confidently. Automated processes have replaced manual tasks, improving compliance, operational efficiency, and vendor relationship management. TSG can now focus more on strategic initiatives, knowing their vendor management system is seamless and reliable.
